Church sign-up sheets for Sundays, potlucks, and youth trips
Stop filling nursery from the foyer at 8:50. Put Sunday roles, the potluck, and the youth trip on one link. People claim a slot with a name and an email. No account.
The problem, in plain words
It is 8:52 on Sunday. The 9:00 nursery still has one name on the clipboard. Last week's text thread has twelve "I can if needed" replies and zero committed slots. Coffee is already on. The slides person is out of town and nobody updated the sheet.
Next week it is the potluck. Then trunk-or-treat parking spots. Then a Saturday at the food pantry. The faithful five will do it all if you let them.
Nobody on the clipboard gets a reminder, and the bulletin cannot tell you who said yes.
What you get
Name and email. No account.
People open your link, type a name and an email, and pick a role. They do not make an account.
Reminders you do not have to send
Every confirmed signup gets a reminder email 24 hours before the event starts, and another 1 hour before. Automatic, and free.
No ads on the page they open
The signup page volunteers see has no ads. No banner ads and no pop-ups.
Free for one Sunday
The free plan covers 1 active event with up to 100 signups. Two services at once usually needs Pro ($99/year).
The sheets churches actually make
A Sunday is several lists wearing one bulletin. Put each role on its own line so the nursery is not empty while the foyer is full.
One Sunday service
- Greeters (4)
- Nursery (3)
- Children's ministry (4)
- Worship and tech (4)
- Coffee and welcome table (3)
- Parking and ushers (2)
This Sunday list adds up to 20 spots. The free plan holds 100 signups per event, so one service fits. Two services open at once needs Pro ($99/year). Pro allows unlimited active events.
The rest of the year
Sunday service roles
Greeters, nursery, kids, slides, coffee.
Youth group night
Chaperones, drivers, snacks, check-in.
Church potluck
Mains, sides, desserts. Cap the pies.
Trunk-or-treat
Parking spots, candy, setup, cleanup.
Food pantry slots
Sort, pack, serve, clean. Morning and afternoon.
Item drive
Named pantry items, not "bring a can."
Christmas Eve and caroling
Greeters, ushers, and nursery for each service, plus carolers.
Guides and comparisons
Church volunteer guide
Kids ministry, greeters, and the picnic.
Potluck guide
Categories, headcount, and dessert caps.
Unison alternative
A sheet, not a full church platform.
Also see VolunteerSignup and for nonprofits. School nights live on for PTAs.
How it works
Make the sheet
Write the roles the way you already announce them: greeters, nursery, slides.
Share the link
Bulletin, group text, the same URL in both. One link.
People pick a role
They type a name and an email. They do not make an account.
Reminders go out on their own
Every confirmed signup gets an email 24 hours before the event starts, and another 1 hour before. Those emails are free.
Two services on the same Sunday work best as one event per service. The free plan runs one event at a time, so that split needs Pro ($99/year).
Questions from church organizers
Do church volunteers need an account to take a Sunday role?
No. They open your link, type a name and an email, and pick a slot. No account.
Can I reuse the same sheet every Sunday?
On Free, copy the slots after the last service ends, set the next date, and publish again. Pro allows unlimited active events, so you can keep several Sundays open at once, each as its own event.
What roles should be on a Sunday volunteer sheet?
Greeters, nursery, children's ministry, worship or slides, coffee, and ushers. Name the slot. "Help needed" does not fill a nursery.
Do people get reminded before the service?
Yes. Every confirmed signup gets a reminder email 24 hours before the event starts, and another 1 hour before. Those emails are automatic and free.
Is it free for churches?
For one Sunday, yes. The free plan holds 100 signups per event and one live event at a time. A 9:00 and an 11:00 published together needs Pro ($99/year). Pro allows unlimited active events. The page volunteers open has no ads either way.
Can I use this for potlucks and youth events too?
Yes. Volunteer slots, potlucks, trunk-or-treat, youth group, and food pantry days all take a name and an email. No account.
Already run sheets elsewhere? Read about SignUpSpark as a SignUpGenius alternative before you build the next one.
Put Sunday's slots on a sheet people can open
Name and email to sign up. Reminder emails 24 hours and 1 hour before. Free up to 100 signups, and no ads on the page they see.
Make a free church sheetAlso see SignUpSpark for nonprofits and SignUpSpark for PTAs.